ICM Africa Regional Conference Midwives leading the way for quality and equity in Africa Windhoek - Namibia / September 12 - 14, 2019
ICM Africa Regional Conference
Abstract Submission Guidelines

General information & Deadlines

The abstract submission has been closed as of April 25, 2019. Received abstracts are subject to review and we expect to inform the abstract authors about the acceptance of their contributions within the week of 3 – 7 June, 2019.


  1. Abstract MUST be submitted electronically via the online submission system by the abstract submission deadline: April 10, 2019 April 24, 2019.
  2. Abstracts can be submitted into the following categories:
    • Sharing midwifery practice experience
    • Sharing midwifery research
  3. And, submitters will be asked to select the focus of the presentation, as well:
    • Quality
    • Equity
    • Leadership
  4. Submitters will be asked to indicate one to three keywords which best describe their abstract submission.
    List of Keywords:
    Advocacy, Antenatal care, Association Strengthening, Breastfeeding, Competencies, Complications of pregnancy and/or birth, Culture, Emergency Obstetric Newborn Care (EmONC), Empowerment, Enabling environment, Family planning, Gender-based violence, Human Rights, Immunization, Leadership, Mental Health, Mentoring, Midwife-led services, Midwifery autonomy, Midwifery education, Midwifery workforce, Newborn, Normal Birth, Nutrition, Policy, Politics, Post-natal care, Pregnancy care, Professional identity, Professional Unity, Regulation, Respectful maternity care, Rural, Scope of practice, Women-centered care
  5. Indicate whether the presentation will be in English or French language by selecting the equivalent submission:  abstracts submitted by the online submission system in French will be presented in the French language, and abstracts submitted by the English online submission system will be presented in English.
  6. Abstracts can be amended in the online submission system until the submission deadline. After the deadline, all abstracts will be locked with no further editing. 
  7. All successfully submitted abstracts will be reviewed by the conference review team. Each abstract will be peer reviewed by two reviewers independently.
  8. In the event of discrepancies in marking, a moderation process will follow
  9. Accepted abstracts will form part of the final program and as such will be presented at the conference and will be published in the official conference programme and abstract books.
  10. All authors will receive an acceptance/rejection notification via e-mail at the beginning of June 2019.
  11. All accepted presenting authors are obliged to confirm their participation in the conference program by registering before June 21, 2019. Those presenting authors who will not register for the conference and whose registration will not be fully covered by the deadline will be automatically withdrawn from the final program.

Abstract formatting

  1. All abstracts must be written in English or French. Abstracts are in plain language, free of specialists’ jargon, unless it is clearly appropriate.
  2. Please have your abstract checked for correct spelling, punctuation, grammar and formal structure. The organiser reserves the right to edit abstracts if necessary, prior to the publication.
  3. When submitting your abstract, consider and choose the corresponding topic.
  4. The abstract title is limited by 20 words and must be submitted using the Sentence case (Only the first letter of the first word is a capital letter, e.g. This is the title of my abstract)
  5. Up to 10 authors can be submitted under one abstract (including presenting author).
    The presenting author is selected first; other authors can be added only when the presenting author is submitted. However, the authors order could be changed if needed by swapping the names at the list of the co-authors.The first name is considered to be the main author.
  6. Maximum abstract length is 300 words and the submission must follow the suggested structure different for each presentation type:
    • If your presentation is oral/ poster and is about research:
      • Purpose
      • Methods
      • Ethical implications
      • Results and conclusion
      • Implications for midwifery practice (women and families, education, research or policy)
    • If your presentation is oral/ poster and is about sharing knowledge, practice and skills:
      • Purpose
      • Demonstration of reflective thinking (including relevant evidence)
      • Implications for midwifery practice (women and families, education, research or policy)
    • If your presentation is a workshop:
      • Learning outcomes
      • The process/activities
      • Implications for midwifery practice (women and families, education, research or policy)
      • References
      • If you have any requirements for workshop interaction (room layout, maximum number of participants, equipment) please email them to the conference secretariat.
    • If your presentation is a symposium (proposals to be sent to Ann Yates at a.yates@internationalmidwives.org. DO NOT submit symposium proposal via the online portal):
      • Purpose
      • Common focus and cohesion between presentations
      • Outline of the individual presentations
      • The added value from linking them together
      • Implications for midwifery practice (women and families, education, research or policy)
  1. No pictures/tables/charts are allowed within the abstract text.
  2. No additional files could be uploaded.

Further submission requirements

  • During the submission a preferred presentation type (oral, poster or skills workshop) will be selected for each submitted abstract. Please note that the conference review team holds the right to change the final session type if considered accordingly.
  • Only one abstract per research study can be submitted.
  • Please note the ethical approval has to be obtained for any presentations of research. Explanation will be required if no ethical approval was obtained.
  • Identify if the research has been published or presented elsewhere.
  • Disclose of any external funding must be clearly stated.

By submitting his/ her abstract, the author agrees with the following

  • The abstract is submitter’s/ presenter’s own work or work of his/ her team.
  • By submitting, the submitter / presenting author agrees with the abstract publication at the conference website and in the Program and Abstract books.
  • Presenters must register to attend for at least a day of the conference. They are responsible for their own travel, accommodations and registration expenses.


Should you have any further questions about the abstract submission, don’t hesitate to contact us at email address abstracts@midwivesnamibia2019.org