ICM Africa Regional Conference Midwives leading the way for quality and equity in Africa Windhoek - Namibia / September 12 - 14, 2019
ICM Africa Regional Conference
Information For Presenters

Oral presentation guidelines

Presentation language and duration

The ICM Africa Regional Conference official languages are English and French. All presentations have been programmed according to their abstract language. The session title  indicates in which language the session will be conducted.

The time reserved for a presentation varies according to the presentation/ session type:

  • Oral Presentation - 20 minutes (15 minutes for presentation and 5 minutes for discussion)
  • Workshop – 45 minutes (including discussion)

Authors are asked to follow the assigned times.

Presentation format

Please prepare your presentation preferably using the most recent version of PowerPoint 16:9 ratio (note the older version - 2003-2013 – are also supported).

Supported file types:

  • Presentation: PPT, PPA, PPTA, PPTX, PDF
  • Video: AVI, MPG, MKV, MOV, MP4, WMV
  • Audio: WMA, MP3, WAV
  • Pictures: JPG, GIF, BMP, TIFF

When saving your final presentation to the USB stick do not forget to make sure to include your video files and all links to these multimedia files.

Uploading your presentation

You are kindly asked to submit your presentation at least 90 minutes before the session starts to an assistant in the room where your presentation will take place. The assistant will upload it to the computer. During the presentation, you will control your own slideshow using a remote control. 

The presentations must be delivered to the rooms during coffee and lunch breaks or in the morning before the programme starts.

At the start of your session

All speakers are requested to be present in the lecture room 10 minutes before the session starts.

Please, do not come at the last minute with your own computer: you will NOT BE ABLE to connect it.

If any problems occur, there will be assistance staff in each lecture room.


Poster presentation guidelines

Poster mounting and removing

You should bring your poster with you in print form already to the Conference site. Your poster should be mounted on September 12. All posters must be hung by the first poster session  starting at 12:30.

Each poster board will have a specific number. Please make sure to mount your poster on the poster board with the number corresponding to the number assigned to your poster presentation.  Should you need any assistance with the poster display, we will happily assist you in the registration area.

Posters should be removed on the last day of the Conference (September 14) by 11:00. Posters remaining past 11:00 will be removed and discarded by the organizers.

Poster session

posters will be displayed for the entire duration of the conference. The allocated times for poster sessions are:

  • Thursday, September 12, 12:30 – 13:30
  • Friday, September 13, 12:30 – 13:30

Poster authors / presenters are expected to be present by their posters during the poster session to present their work and answer any questions from the audience.

Poster size

Maximum poster dimensions (the format is portrait):

Width: 90 cm (36 inches)
Height: 120 cm (48 inches)

Your poster must not exceed the recommended size.

Guidance on how to prepare your poster

Present numerical data in the form of graphs, rather than tables (graphs make trends in the data much more evident).

If data must be presented in table-form, keep it simple.

Avoid acronyms and extensive mathematical notations as much as possible.

Posters should have maximum 600 words. Avoid submitting compactly packed, high word-count posters.

Please remember that you are not writing an article.

Use the 20-40-40 rule. 20% text, 40% graphics, 40% white space

Organize your poster into subdivisions: 

  • For research posters: e.g. Introduction (aims/objectives), Methods, Results, Discussion, Conclusions, and only key references (two or three maximum).
  • For practice/commentary posters: Introduction/background (rationale), describe the project/patient initiative/practice issue, describe the implementation, results, implications, plans for sustainability

Be sure that your poster attracts attention, emphasizes important points, reads easily, and stimulates interest. Use, but don’t overuse, bold fonts and colors.

Facts should be printed in single phrases or words, using bullets.

Use a consistent font throughout.

Avoid the use of abbreviations and acronyms. 

Handouts of your abstract/poster in A4 format, with your contact information, may facilitate future research/practice communications with fellow conference attendees.

Title, contents and the author’s information should be clearly visible from a distance of 1-2 feet.

Text should be readable from five feet distance.

The dimensions of the poster board are PORTRAIT style: 36 inches (width) x 48 inches (height) or 90 cm (width) by 120 cm (height)

Free poster templates can be found online. For example:


Example of a well-designed practice initiative (non-research) poster presented at ICM Congress in Toronto by Yoana Stancheva, winner of the Marie Goubran Agent of Change Award 2016: