ICM Africa Regional Conference Midwives leading the way for quality and equity in Africa Windhoek - Namibia / September 12 - 14, 2019
ICM Africa Regional Conference
Registration Guidelines

All participants have to register via the Online Registration Form. Please read the instructions below carefully.

Each participant will receive a Registration number by email after the submission of the Online Registration Form. Please do not send any payment by bank transfer without the Registration number and participant’s name included in payment details.

Registration Fees

  Early Bird
(until July 17, 2019)
Late On – site
(after August 28, 2019)
Delegate 240 USD 290 USD 340 USD
Student 180 USD 220 USD 250 USD
One day     90 USD
One day - student     60 USD

Online registration will be closed on August 28,  2019.

All listed fees include local VAT 15 %

Please note students fees are only available for midwifery students in a pre-service midwifery programme (not yet licensed or registered in their country). Please attach documentary evidence of your student status, eg. Student ID card (PDF, JPG scan) during your registration.

Please make sure to pay your registration fee before the deadline for the selected registration type. If the payment is not received in time, before the official deadline for selected fee, the latter fee will automatically apply. Unpaid or partially paid registration will not be considered as valid until fully paid.

All registration deadlines are applicable considering the local time (CET/CEST).

Registration Fee Includes

  • Admission to all scientific sessions
  • Coffee breaks and lunches during main congress days
  • Welcome reception admission
  • Congress bag with all materials

Onsite Registration

Please note on-site registration payments can be processed by credit cards or in cash.


The registration fee does not include participant’s insurance against accidents, sickness, cancellation, theft, property damage or loss. Participants are advised to take out adequate personal insurance.


Each participant will receive the registration overview and email notification confirming the received payment and the amount outstanding after the completion of the Online Registration Form


All fees are to be paid in USD; please note that bank charges have to be paid by the delegate.

By Bank Transfer

Bank transfer payment needs to be identified by registration number and participant’s full name included in payment details.

The payment by bank transfer is available until August 21, 2019 (credit/debit card payment only after this date).

  • Beneficiary:   CZECH-IN s.r.o.
  • Beneficiary address:   5.května 65, CZE 140 21 Prague 4, Czech Republic
  • Bank address:   KB a.s., Na Příkopě 33, Prague 1, Czech Republic
  • Account number:   115-2780980247/0100
  • IBAN:   CZ28 0100 0001 1527 8098 0247

Online Payment by Credit/Debit Card

In case of rejected online credit/debit card payment, the delegate is recommended to log into the Online Registration Form and try to process the registration and the payment again. Should the trouble with the payment persist, the participant is advised to contact the credit/debit card issuer/bank first and check if online transactions are not disabled on the credit/debit card. Afterwards, the registration can be processed again.

Accepted Credit/Debit Cards: VISA, Master Card, American Express

Online Payments Service Providers 

  • GP Webpay for VISA and MasterCard
    Payments are processed via GP webpay secure connection. GP webpay conforms to international standards and it meets the strictest safety requirements of the MasterCard SecureCode and Verified by VISA standards as defined by the MasterCard and VISA card associations. These standards are designated as 3D Secure and they ensure maximum payment security. Click here to learn more about online payments security.
  • SIX Payments for American Express
    Payments are processed via Six Payments secure connection. Six Payments conforms to international standards and it meets the strictest safety requirements. 3-D Secure, or 3DS for short, is supported by American Express (SafeKey). Click here to learn more about online payments security.

Final Invoice

The final invoice will be provided to the participants upon request, the document is not sent automatically. Please contact us to ask for your receipt.

The final invoice will be issued based on details provided while registering (step Contact/Invoice details). Any change of such details (address, VAT number etc.) is possible only within 3 days from the registering date and is subject to the 20 USD fee.

Cancellation / Refund Policy

Cancellation of Registration

All cancellations must be notified in written form (by email or by fax) to C-IN and cannot be done online or over the phone.

  • Until June 30, 2018 - 50 EUR administrative fees will be deducted from all refunds
  • From July 1, until August 11, 2019 50% of the fee will be refunded
  • From August 12, 2019 no refund can be processed

Group Registrations

Group registrations cannot be processed online under one email address identification; each participant needs to have his/her own profile set up with unique email address.

When registering more than one person under one company identity/invoice, please contact the Secretariat to determine the preferred invoicing setting.

Data Privacy and Security

The European General Data Protection Regulation (EU GDPR) entered into force as of 25 May 2018 and it involves some additions to data protection.

We take your privacy very seriously and in order to comply with GDPR consent requirements, we need you to confirm that you agree with our new Privacy Policy during the process of creating the account in our system. You can view it here.

After creating your user account in our system, you can manage your information, protect your privacy and security via our Online Portal that is now fully GDPR compliant.

Feel free to contact us with any questions in regards to the Privacy Policy, Data Protection and GDPR in general by an email or by phone +420261174301.